Company Secretarial Services for Listed Companies

Under the provisions of Companies Ordinance, Listing Rules, Securities (Disclosure of Interests) Ordinance and Hong Kong Codes on Takeovers and Mergers and Share Repurchase, a listed company in Hong Kong has to fulfill its ongoing compliance obligation and company secretary definitely plays an important role in the management hierarchy of the listed companies. We are committed to the provision of professional company secretarial services. We can also provide named company secretary and independent non-executive directors upon request of the clients.

Professional company secretarial services for listed companies include:

Annual Company Secretarial Services:
1. Routine publications

• Monthly Return of Equity Issuer on Movements in Securities
• Company information sheet
• Next Day Disclosure Return
• List of Directors and their role and function
• Terms of reference of Nomination Committee, Remuneration Committee and Audit Committee
• Disclosure of Interest Forms
• Proposed Change of directors, chief executive and senior management
• Proposed Change of principal office and registered office
• Proposed Change of auditors
• Announcement of grant of share options
• Issue of new shares under general mandate
• Repurchase of existing shares under repurchase mandate

On Demand Company Secretarial Services:
2. Annual General Meeting and Extraordinary Meeting

• Notice of shareholders’ meeting, chairman script and minutes
• Form of Proxy
• AGM circular
• Scrutineer for the vote-taking
• Announcement of results of meeting

3. Annual Report and Financial Reporting

• Annual report, interim report and quarterly report
• Results announcement
• Payment of dividends
• Corporate Governance Report

4. Advising and execution of corporate actions

• Proposed Amendment of articles and memorandum of association or bye-laws
• Proposed Change of domicile
• Proposed Capital reorganization and change of capital structure (e.g. increase in authorized capital, issue of new class of securities, division of shares, etc.)

5. Other ongoing compliance obligations

• Unusual price movement and volume movement
• Positive profit alert/ Profit warning
• Inside information announcement
• Advising on other ongoing compliance issue in relation to Companies Ordinance, the Listing Rules and Takeovers Code and Share Repurchases Code
• Advising on best practices of corporate governance

Our fee will be charged according to situation of each individual case. Quotation will be given after preliminary assessment.